Scholars' Program

The annual Canadian Association of Gastroenterology Scholars’ Program provides an opportunity for exceptional Internal medicine and paediatric residents (PGY1/PGY2), and medical students in the final 2 years of their program (3rd/4th year in a 4-year program, 2nd/3rd year in a 2-year program) to explore a career in gastroenterology. The program runs just prior to CDDW™ and will accept 37 candidates in total – including both adult and paediatric.

Eligibility Criteria

Eligible candidates will:

  • be a CAG Trainee Member at time of application or have applied by October 20. There is no cost for this.
  • be medical students in the final two years of their program, or internal medical or paediatric residents in the first or second year (PGY 1 or PGY 2) of their program
  • have not previously participated in the Scholars’ Program
  • be considered likely to select a career in gastroenterology
  • be identified as completing a clinical or research rotation with an outstanding evaluation, supported by a signed letter of recommendation from either the RCPSC Program Director for Gastroenterology or university Divisional Director for Gastroenterology that includes an agreement that the nominee will be protected from call the day before the program through the day after the program. This is submitted in addition to the candidate’s CV.
  • have their nomination form submitted by the RCPSC Program Director for Gastroenterology

 

Procedure for Scholars' Program

Step One: Nomination - Deadline is October 15 11:59 ET

The CAG will send out a communication in late August to all Adult/Paediatric Gastroenterology Program Directors & Divisional Directors, as well as Deans of Medicine, as a call for nominations to be submitted for the Scholars' Program. It is important to note that candidates are nominated and not registered for this program. There are many candidates submitted for consideration to this program, and as such there is a process which involves a competition.

  • The Adult GI Program Director may submit a total of two adult candidates (PGY1/PGY2 residents and/or medical students in the final 2 years of their program) for consideration. The Program Director will rank these two adult candidates for the submission, based on strength. If there is no Adult GI training program at your center, the Internal Medicine Program Director is authorized to submit the candidate, presumably in consultation with the Adult GI Division at your center. Deans may provide any recommendations to the Program Director who will make the final decision.
  • The Paediatric Program Director may submit one paediatric candidate (PGY1/PGY2 resident or medical student in the final 2 years of their program). If there is no Paediatric GI training program at your center, the Paediatric Gastroenterology Division Head or General Pediatrics Program Director is authorized to submit the candidate.
  • Submission must be done online by the Adult Program Director and Paediatric Program Director as noted above. This includes uploading the nominees CV as well as a letter of recommendation signed by the Program Director which states that the nominee will be protected from call the day before through the day after the program. The institution is responsible for the attendance of the accepted participant to the full program, and could be held accountable for any incurred costs resulting from the participant dropping out.PLEASE NOTE THAT THIS LETTER OF RECOMMENDATION IS A VALUABLE COMPONENT IN THE COMPETITIVE REVIEW AND A STRONG, DESCRIPTIVE LETTER WILL GIVE THE CANDIDATE THEIR BEST CHANCE, IN CONJUNCTION WITH THEIR CV.

Submission Requirements

PLEASE NOTE that you must submit the online application form INCLUDING uploading of all required documents (in .pdf format), in one single step; you are not able to save your application and return to it at a future date, rather it must be completed all at one time.

Upon successful submission you will be directed to a webpage that confirms the successful submission and within a short period of time you will receive an email from the CAG National Office confirming receipt of your submission. If this does not occur, please contact the CAG National Office immediately.

 

We strongly suggest using the latest versions of Firefox, Safari or Google Chrome. Some Internet Explorer users may not be able to view all content nor access all functionality. PLEASE ENSURE ALL ATTACHMENT FILE NAMES DO NOT CONTAIN SPECIAL CHARACTERS. This includes but is not limited to ! * # ; ? / : " < > |.
This form MUST be completed by Program Directors. No submissions will be accepted after the October 15 (11:59) deadline.

Step Two: Review Process

1. All candidates (adult and paediatric) will first be reviewed by the CAG Scholars' Program Co-Chairs to confirm eligibility.
2. The top ranked adult candidates will then be accepted from each institution, thus ensuring equal representation in the program. We rely on submitting Program Directors accurately ranking their candidates based on strength.
3. The paediatric candidates will then be accepted (one per institution), again ensuring equal representation in the program.
4. As the final step, the 2nd ranked adult candidates will be competitively assessed against all other 2nd ranked adult candidates to compete for the remaining spots in the program. In this competitive assessment, the program Co-Chairs will be taking into consideration: a) commitment to GI as a career choice (as evidenced by clinical rotations); b) commitment to research/advocacy/education related to GI as evidenced in the CV and supporting letter; c) likelihood to pursue training in GI as evidenced in the supporting letter.

Step Three: Approval

The CAG will contact all candidates for the program to provide either an invitation to attend or letter to decline. Please note that once flights and hotels are booked they are non-refundable and should a confirmed participant not attend the program, their nominating institution may be invoiced for the associated costs incurred.

 

Program Reimbursement

Policy for Reimbursement (Trainee Participants)

Airfare:
The lowest cost economy-class flight fare will be booked through the CDDW™ travel agent, Tourmasters Travel (a link will be provided for you to submit travel request details). Tourmasters will then look for options matching your request and will contact you to confirm your flights which will be billed to the CAG master account. As flights are lowest fare economy class, they are neither changeable nor upgradeable, thus please carefully consider your departure and arrival times before confirming to Tourmasters Travel. Any cancellations/changes thereafter (and subsequent fees) will be your responsibility.

Accommodation:
Accommodation must be booked through the CDDW™ event planner. You will be given a link to an online form to submit your accommodation details. The CAG will cover your accommodation (base room rate + tax) for the nights of the Scholars' Program with additional nights being at your expense (unless otherwise advised). Note: accommodation will be shared for GRIT, Scholars' and Research Topics trainees. You are responsible for any and all incidental costs charged to your room.

Ground Transportation:
Scholars' Program trainees will be responsible for paying their own ground transportation and will not subsequently be reimbursed for this expense.

Meals:
Meals will be provided for the duration of the Scholars' Program. Hence, additional meals should not be required and will not be reimbursed.

Spouses:
The CAG will not reimburse any costs related to spouses or guests – accommodation must be arranged on your own.

Policy for Reimbursement (Faculty/Speakers)

All expenses must be accompanied by original receipts (or may be scanned) and reimbursement will only occur after Expense Form and receipts are received by the CAG - must be submitted within 30 days. Signing the Expense Form verifies that no other funding has been received for the incurred expenses.

Visit the CAG Tools/Templates Library to download the Expense Form Template.

Tools/Templates Library



Airfare:
Flights will be booked through the CDDW™ travel agent, Tourmasters Travel (a link will be provided for you to submit travel request details). Tourmasters will then look for options matching your request and will contact you to confirm your flights which will be billed to the CAG master account. Flights are FLEX fare and are neither changeable nor upgradeable, thus please carefully consider your departure and arrival times before confirming to Tourmasters Travel. Any cancellations/changes thereafter (and subsequent fees) will be your responsibility.

Accommodation:
Accommodation must be booked through the CDDW™ event planner. You will be contacted regarding your desired length of stay. The CAG will cover your accommodation (base room rate + tax) for the nights of the Scholars' Program with additional nights being at your expense. You are responsible for any and all incidental costs charged to your room.

Ground Transportation:
Scholars' Program faculty will be reimbursed the cost of transportation to and from the meeting venue. The CAG will not reimburse for rental cars, parking or transportation costs outside of the travel to and from the meeting/event. If you choose to rent a vehicle, reimbursement for such will not exceed the inclusive maximum of $150.00. Personal vehicle mileage incurred to and from the meeting will be reimbursed at a rate of $0.55/km.

Meals:
Meals will be provided for the duration of the Scholars' Program. Hence, additional meals should not be required and will not be reimbursed. Meals may be reimbursed (up to a total of $50 per day) for the first day of the program (before the program begins) if required.

Spouses:
The CAG will not reimburse any costs related to spouses or guests.

Honoraria:
Honoraria are not provided for faculty of the Scholars' Program.

CDDW™
We are pleased to provide you, as faculty, with complimentary registration for the main CDDW™ conference (fees for additional registrations such as for breakfasts or the purchase of Gala tickets will still apply). You will be provided with the link to the online registration as well as the code required.